Terms & Conditions – Registration
Registering on Behalf of Another:
If you are registering on behalf of another person it is your obligation to make sure that the person attending is aware of these Terms and accepts them. By completing and submitting the registration form you are representing and warranting that you have made the person attending aware of these Terms and that they have accepted these Terms.
Changes to These Terms:
These Terms apply to you from the date of publishing and until these Terms are superseded by a new version. We may update these Terms at any time for legal or regulatory reasons or to reflect changes in our Services or business practices. Any amended Terms will be posted below the horizontal line at the end of these Terms.
If you are unable to attend, please email firstname.lastname@example.org no later than November 4, 2020 (two weeks prior to the conference.) The full amount, minus a $25 processing fee will be refunded for cancellations received prior to and including this date. Registrants who cancel on or after November 5, 2020, will only be eligible to receive a credit to be redeemable against future Spark Conferences registration fees.
It is possible at any time to request a participant replacement. Write to us at email@example.com with the contact information of the person replacing you so that we can ensure that they have all the conference documentation and an identifying badge with their information.
The conference will be delivered through Zoom. You do not need to download the Zoom application or to open an account unless you wish to do so, in order to adjust different personal settings. If you are unfamiliar with Zoom, please see the link below. It should answer most of your questions about how Zoom works, and it will show you how to join a test meeting in advance of the event: https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting. Please note that this is an interactive meeting and require all delegates and speakers to have their camera and microphones on and participate in the conference.
Access to the Event:
We, in our discretion, and without any liability or obligation to refund, reserve the right to refuse participation to or to remove access to the event to anyone that we determine is behaving in a manner that could disrupt, hinder or cause a nuisance to the event.
Changes or Cancellation of the Event:
We try to make sure that the event agenda, speakers, sessions and dates are correct at the time of publishing. Circumstances beyond our control may necessitate substitutions, alterations, postponements, or cancellations to the agenda, speakers, sessions, timing, platform or dates of the event. We reserve the right to do so at any time and will not be liable to you for ANY cost incurred by you as a result. We will endeavour to notify you as soon as reasonably practicable of any substitutions, postponements, or changes by posting the updated information on the Website.
IF THE EVENT IS POSTPONED, WE WILL PROVIDE YOU WITH ACCESS TO THE EVENT AT A LATER DATE. NO REFUNDS WILL BE PROVIDED IF THE EVENT IS POSTPONED.
In the unlikely event of cancellation of the event, our total aggregate liability to you is limited to the refund of paid fees that remain after credit card and payment processing fees have been incurred and deducted, and we will not be liable to you for any expenditure, damage or loss incurred by you as a result of the cancellation.
Photography, Audio and Video Recording:
By attending the event you acknowledge and agree that you are giving Spark Conferences Inc. consent to store recordings for any portion of the event. You will receive a notification (visual or otherwise) when recording is enabled. If you do not consent to be recorded, you can choose to leave the event. You agree to permit us, or any third party licensed by us, to use, distribute, broadcast, or otherwise globally disseminate your likeness, name, voice and words in perpetuity in television, radio, film, newspapers, magazines and other media now available and hereafter developed, both before, during and any time after the event, and in any form, without any further approval from you or any payment to you. This grant includes the right to edit the media, the right to use the media (alone or together with other information), and the right to allow others to use or distribute the media.
Personal Use Only:
The Services and the Online Event are for your personal use only and may not be shared with individuals beyond your household. For the duration of the event we grant you a limited, non-exclusive, non-transferable right to access the services and view the event. Except for this, no right, title or interest shall be transferred to you.
You agree to defend, indemnify, and hold us, our related companies, affiliates, subsidiaries, joint ventures, third-party service providers, and our respective employees, contractors, agents, officers, and directors harmless from all claims, liability, damages, losses, costs and expenses, including legal fees, that arise out of or are related to any breach of the Terms by you or any other liabilities incurred by us arising out of your attendance or participation or access to the event.
It is possible that the event and/or some of the services may not be available at any given time due to (a) power or server outages or issues (b) update or maintenance periods (c) as a result of war, acts of God, flood, drought, earthquake or other natural disasters; (d) epidemic or pandemic; (e) terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations; (f) nuclear, chemical or biological contamination or sonic boom; (g) any law or any action taken by a government or public authority; (h) collapse of buildings, fire, explosion or accident; (i) any labour or trade dispute, strikes, industrial action or lockouts; (j) non-performance by suppliers or subcontractors; (k) interruption or failure of utility service and/or (l) electronic or communications failure. We will make reasonable efforts to provide you with notice of interruption to the services or event. Where the services are unavailable for reasons beyond the control of Spark Conferences Inc., we shall have no liability to you.
We are not liable if the event is, in whole or in part, cancelled, rescheduled or postponed, or for any failure or delay to perform our obligations under these Terms, if such event results from anything beyond our reasonable control (for example (a) power or server outages or issues (b) update or maintenance periods (c) as a result of a war, acts of God, flood, drought, earthquake or other natural disaster; (d) epidemic or pandemic; (e)terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations; (f) nuclear, chemical or biological contamination or sonic boom; (g) any law or any action taken by a government or public authority; (h) collapse of buildings, fire, explosion or accident; (i) any labour or trade dispute, strikes, industrial action or lockouts; (j) non-performance by suppliers or subcontractors; and (k) interruption or failure of utility service , (l) electronic or communications failure y) or anything else that renders performance of the event, in whole or in part, impracticable, illegal or impossible.
Terms and Conditions - Registration
Terms and Conditions - Conference Ticket Giveaway
Entrants into the draw shall be deemed to have accepted these Terms and Conditions:
- The draw is open to everyone who completes the online form available on the conference webpage throughout the year and who had NOT already registered for this conference for different reasons (e.g. budget constraints).
- One winner will be selected and notified on the first business day of March, April and May from all the entries received up to midnight at the end of February, March and April respectively (total of three winners).
- If a winner does not respond within 2 business days of being notified or rejects the prize, then the winner’s prize will be forfeited and a new winner will be selected. The process will repeat until a winner is confirmed for each of the three months.
- This draw and the process starts again new the day after each annual conference.
- The draw will be performed by a randomized computer process.
- The winner will receive a complimentary registration to the conference. Travel and accommodation are not included in the prize. The total prize value (including HST) does not exceed $789.87 CAD.
- The prize is non-exchangeable and is not redeemable for cash or other prizes.
- The winner’s name will be announced on the online entry form. Spark Conferences Inc. reserves the right to announce the name, job title, and organization on their online social media channels and event website.
- The prize draw will be governed by applicable federal, provincial and municipal laws and regulations.
- If you have any questions about how to enter or in connection with this prize draw, please e-mail us at firstname.lastname@example.org